All course participants are expected to follow COVID-19 guidelines set out by the Government of India (GuidelinesforInternationalArrivals19thJuly2023.pdf (mohfw.gov.in)). Participants are expected to be fully vaccinated as per the approved primary schedule of vaccination against COVID-19 in the country at the time of confirming attendance at a course. In the event a participant tests positive for COVID-19 during the training period, SARTTAC will follow a set of protocols as stipulated in its COVID-19 Guidelines for In-Person Training.
International participants will be responsible for applying for and bearing the cost of any visa needed to enter India or a third-country location. Participants are asked to apply for a visa, if required, as early as possible to ensure that timely travel arrangements can be made for their attendance at the course.
For regional training at SARTTAC, flight ticket arrangements for participants will be made and covered by the SARTTAC. All travel will be in economy class using the most direct routing to the destination of the training venue. No stopovers will be permitted, unless required due to flight schedule and/or availability.
Participants are asked to have their own medical and travel insurance to cover medical expenses incurred during the duration of the training course, including travel time. SARTTAC does not provide participants with medical insurance benefits and will not be responsible for participants’ medical expenses incurred during course participation. Medical treatment and expenses not covered by medical insurance of participants will be the responsibility of participants or their sponsoring agency.
No insurance coverage is provided by SARTTAC against any personal effects, including coverage for lost, stolen, or damaged baggage, for other stolen or missing items, or for emergency travel assistance.
For all participants, SARTTAC will reserve hotel accommodations, if requested, in New Delhi Aerocity for courses held at the Center or in other locations where courses are held. Rooms will be booked in the participant’s name for single occupancy, with check-in one day before the start of the course and check-out the same day of the end of the course or one day after depending on course timings and travel options.
In making hotel arrangements, SARTTAC will not entertain, bear the cost of, or facilitate:
a. Hotel accommodation requests and amendments after the start of the course.
b. Expenses that are incurred beyond the stipulated dates of the course.
c. Booking requests for a family member or a personal aide of participants.
SARTTAC will cover accommodations on a single occupancy basis, with a buffet breakfast only, daily two pieces of laundry, and Wi-Fi. The hotel will provide two-way airport transfers and daily shuttle service (if necessary) between the hotel to SARTTAC for resident participants.
All incidentals and additional costs (e.g., charges associated with double occupancy/extra beds, consumption from minibar, use of room service, additional laundry, use of telephone, early check-ins/late check-outs, or any other hotel services/incidentals) must be settled by the participants directly with the hotel at the time of check out.
Use and cancellation
Participants availing hotel accommodations should stay at the hotel for the entire duration of the course. Hotel accommodation expenses that are incurred beyond the stipulated dates of the course will not be borne by SARTTAC. Unless there are exceptionally mitigating circumstances, participants or their sponsoring agency will be responsible for paying any charges incurred by SARTTAC for no-shows on arrival or cancellation of a confirmed room booking within 24 hours of planned check-in. Any change in reservations made by participants should be notified immediately to the SARTTAC course administrator for the associated training, with the participant or the sponsoring agency generally expected to bear all change/cancellation fees. SARTTAC will not consider any requests for amendment in a hotel booking during the course except in emergency situations.
Lunch and refreshments
During training days, SARTTAC will offer tea/coffee and a buffet lunch at an appropriate venue to all course participants.
For participants staying at the hotel, SARTTAC will provide a per diem allowance towards meals and incidentals that are not directly covered. A per day travel allowance (training days only) will be provided for participants staying and commuting from any local residence to SARTTAC.